Federal Proposal Support for Janitorial & Facility Service Providers
We help janitorial companies win federal, state, and municipal contracts by writing fully compliant proposals, GSA offers, and capability statements. From daily custodial services to high-security facility cleaning, we structure your qualifications to meet agency requirements and stand out competitively.
Daily Janitorial Bids
What we support: We help vendors respond to daily custodial solicitations for federal buildings, schools, and city agencies, ensuring the submission meets all compliance and staffing requirements.
Agencies we target: GSA, Department of Education, local counties, and public housing authorities.
Why it matters: These are high-frequency awards with strong renewal potential — our proposals are built to stand out and be fully audit-ready.
Deep Cleaning & Disinfection
What we support: COVID-related sanitation, hospital-grade disinfecting, and multi-day site-wide cleaning contracts requiring CDC/EPA chemical certifications and responsive task planning.
Proposal content includes: Safety plans, chemical usage documentation, PPE protocols, staffing schedules.
Why it matters: These high-risk awards require impeccable formatting, risk mitigation, and response time details — which we specialize in.
Secure Facility Contracts
What we support: Bids for jails, military bases, and immigration centers — facilities that require cleared staff and complex access control descriptions.
Our deliverables: Transition plans, personnel clearance documentation, secure protocols, past performance narratives.
Why it matters: These awards often disqualify vendors over formatting errors or lack of clearance detail. We make sure that doesn't happen.
Green & LEED-Compliant Submissions
What we support: Agencies seeking eco-preferred services often award based on environmental practices, use of green chemicals, and LEED documentation — we help vendors position themselves accordingly.
Includes: Green certifications, eco-friendly SOPs, and language aligned with sustainability goals in Section L/M.
Why it matters: Many janitorial RFPs now score on environmental initiatives — we ensure this section is robust and strategic.
Restroom & Consumable Supply Services
What we support: Contracts focused on inventory management, restocking, and restroom readiness — especially for VA centers, large state buildings, and military housing.
Our approach: We help you explain supply chains, refill protocols, and SLA commitments clearly — while emphasizing your cost-effectiveness.
Why it matters: These contracts are often awarded on logistics and planning — not just cleaning capability.
Emergency & Post-Construction Cleanup
What we support: Short-turnaround disaster cleanup bids, FEMA task orders, and site remediation projects following flood, fire, or construction activity.
Included in our service: Past performance formatting, crew deployment schedules, material lists, and job hazard analysis write-ups.
Why it matters: These are fast-moving, highly scored awards. Our proposal structure gets your team considered — fast.
How We Help Janitorial Contractors Win Government Contracts
Whether you're new to federal bidding or ready to grow beyond local awards, our team supports janitorial companies through every phase of the government contracting process.
Find the Right Opportunities
We research, filter, and recommend janitorial solicitations that align with your company’s capabilities, certifications, and service regions. We ensure you never waste time chasing mismatched RFPs.
Draft Strong, Compliant Proposals
From technical responses to staffing plans, past performance summaries, and pricing attachments — we write every component of your proposal in full compliance with solicitation instructions.
Submit with Confidence
We handle formatting, file checks, digital signature requirements, and submission through platforms like SAM.gov, eBuy, or state portals — so you never miss a deadline or get rejected on a technicality.
News, Trends & Bid Insights That Impact Janitorial Contractors
🧴 New EPA Disinfectant Requirements
Recent solicitations are requiring contractors to list only EPA List N-approved disinfectants and provide SDS sheets during bid submission. We stay ahead of these requirements by building chemical compliance attachments for our clients.
✔️ We include pre-built chemical documentation in all disinfection-focused bids.
🏢 GSA is Increasing Janitorial Contract Oversight
GSA Schedule janitorial contracts now require more detailed past performance, defined service frequencies, and square footage metrics. We guide our clients through the documentation and pricing realignment process during GSA MAS onboarding.
✔️ Our price proposal templates reflect these new GSA Refresh 27 updates.
📑 Debrief Trends: What Agencies Flag in Cleaning Bids
We've reviewed dozens of agency debriefs and rejection notices — and the most common issues are missing staffing ratios, unscalable pricing, or unclear response to scope. We use this insight to pre-empt issues during writing.
✔️ We format your response to match how evaluators actually score it.
📉 Low-Priced Bids ≠ Guaranteed Wins
Many janitorial vendors assume lowest price wins — but most RFPs now use Best Value scoring. This means technical detail and capability matter. Our proposals balance value with real operational detail to help justify fair pricing.
✔️ We write for technical evaluators, not just price shoppers.
📦 Consumables Are Now Separately Priced in Many Bids
Many agencies are splitting janitorial services and consumable supply lines into separate CLINs (contract line items). We help clients price and narrate this clearly to avoid confusion or disqualification.
✔️ Our templates separate labor vs. supplies per new RFP format.
