Privacy Policy
Effective Date: December 23, 2025
Last Updated: December 23, 2025
FEDERAL BID PARTNERS LLC
PRIVACY POLICY (Platform and Services)
This Privacy Policy (“Policy”) describes how Federal Bid Partners LLC (“FBP,” “we,” “us,” or “our”) collects, uses, discloses, and safeguards information in connection with our website(s), consulting and advisory services (including proposal development, cybersecurity and compliance support, and GSA submissions), and our proprietary BidPulsar™ client portal and related technology (collectively, the “Services”).
By using the Services, you agree to the collection and use of information as described in this Policy. If you do not agree, do not use the Services.
1. SCOPE; RELATIONSHIP TO CONTRACTS
This Policy applies to information collected through the Services. Your engagement with FBP may also be governed by one or more separate agreements (including a Master Services Agreement, Statement of Work, Non-Disclosure Agreement, or similar contract). In the event of a conflict between this Policy and an executed agreement, the executed agreement controls for that engagement.
2. INFORMATION WE COLLECT
We may collect the following categories of information, depending on how you use the Services and the nature of your engagement:
2.1 Information You Provide
Contact Information: name, email address, phone number, mailing address, title, and organization.
Business and Registration Information: UEI, CAGE Code, NAICS, PSC codes, entity details, and other government registration or certification information provided by you.
Project and Engagement Materials: proposal narratives, technical approach materials, pricing and rate information, labor category descriptions, past performance materials, resumes, and other bid-related content.
Compliance Materials: policies, procedures, evidence files, SSP/POA&M artifacts, screenshots, system descriptions, inventory lists, and other documentation you provide or approve for preparation.
Communications: emails, messages, meeting notes, support requests, and any information you provide in communications with us.
2.2 Information Collected Through BidPulsar™ and Technical Systems
Portal Activity Data: file uploads, comments, tasks, timestamps, access logs, audit trails, and user actions within BidPulsar™.
Authentication and Account Data: usernames, hashed credentials (where applicable), password reset events, multi-factor authentication status (where enabled), and login history.
Device and Usage Data: IP address, device identifiers, browser type, operating system, session metadata, referring/exit pages, approximate location inferred from IP, and performance/diagnostic logs.
Cookies and Similar Technologies: cookies, local storage, and similar tools used for essential functionality, security, preferences, and analytics as described in Section 8.
2.3 Sensitive or Regulated Information
We do not request sensitive personal information unless necessary for a specific engagement and permitted by law. You should avoid submitting unnecessary sensitive information through the Services. If an engagement requires handling controlled, sensitive, or regulated information (including but not limited to government-controlled information), the applicable written agreement will govern handling requirements.
3. HOW WE USE INFORMATION
We use information for the following business and operational purposes:
Service Delivery: to provide consulting and advisory services, including developing and supporting compliant proposals and associated deliverables.
Compliance and Cybersecurity Support: to provide CMMC and NIST-aligned documentation support and advisory assistance under client direction.
GSA and Contracting Support: to support submissions, modifications, SIN adds, onboarding, and related contracting documentation and workflows.
Portal Operations: to provide access to deliverables and maintain project visibility through BidPulsar™ (including status tracking and audit trail functionality).
Account Administration: to create and manage accounts, authenticate users, provide support, and communicate about the Services.
Security and Integrity: to protect the Services, prevent fraud and misuse, enforce terms, and maintain system integrity.
Business Operations: to manage billing, internal recordkeeping, quality assurance, and business continuity.
Legal and Compliance: to comply with legal obligations, respond to lawful requests, and protect the rights, safety, and property of FBP, our clients, and others.
4. LEGAL BASES (WHERE APPLICABLE)
Where required by applicable law, FBP relies on one or more of the following legal bases: (a) performance of a contract; (b) legitimate interests (such as securing and improving the Services); (c) compliance with legal obligations; and/or (d) consent, where required.
5. DISCLOSURE OF INFORMATION
5.1 No Sale of Personal Information
FBP does not sell or rent personal information.
5.2 Permitted Disclosures
We may disclose information as follows:
Personnel and Advisors: to our employees, contractors, and advisors with a need to know, subject to confidentiality obligations.
Service Providers: to vendors who perform services on our behalf (e.g., hosting, communications, analytics, storage, support tools), subject to contractual protections where appropriate.
Client-Directed Submissions: to government agencies, portals, registries, or other parties when necessary to fulfill your request or the scope of work (including proposal submissions or compliance reporting), or when you direct us to do so.
Legal Requirements: to comply with applicable law, regulation, subpoena, court order, or other lawful process.
Protection of Rights and Security: to investigate or prevent suspected fraud, abuse, security incidents, or to protect the rights, property, and safety of FBP, our clients, users, or others.
Business Transfers: in connection with a merger, acquisition, financing, reorganization, or sale of some or all assets, subject to standard confidentiality and due diligence protections.
6. SECURITY
FBP uses reasonable administrative, technical, and physical safeguards designed to protect information. Safeguards may include access controls, least-privilege principles, encryption in transit (e.g., TLS), encryption at rest where supported, audit logging, and vendor management practices.
However, no method of transmission or storage is completely secure. Accordingly, FBP cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your credentials and promptly notifying us of any suspected unauthorized access to your account.
7. DATA RETENTION
FBP retains records and information for as long as reasonably necessary to provide the Services, fulfill contractual obligations, comply with legal requirements, resolve disputes, and enforce agreements. Unless otherwise agreed in writing, FBP may retain engagement records for up to seven (7) years from project completion or last activity, or longer where required by law, audit, regulatory obligations, or a legal hold.
Requests for deletion may be granted subject to applicable retention requirements, contractual obligations, and regulatory or legal constraints.
8. COOKIES AND ANALYTICS
We may use cookies, local storage, and similar technologies for the following purposes:
Essential: authentication, session management, security, and core site/portal functionality.
Performance/Diagnostics: reliability, error detection, and performance measurement.
Functional: preferences and user experience enhancements.
You can control cookies through browser settings. Disabling cookies may affect certain features of the Services. Some third-party tools or embedded services may collect information subject to their own privacy policies.
9. YOUR RIGHTS AND CHOICES
Depending on your jurisdiction and applicable law, you may have the right to request:
access to certain personal information we maintain;
correction of inaccurate information;
deletion of information, subject to Section 7; and/or
information about disclosures to service providers for business purposes.
We may request reasonable verification of your identity and authority before processing requests. To submit a request, contact: privacy@federalbidpartners.com.
10. CHILDREN’S PRIVACY
The Services are not intended for children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided information, contact us so we can take appropriate action.
11. INTERNATIONAL USERS
If you access the Services from outside the United States, you understand that your information may be processed and stored in the United States and other jurisdictions where we or our service providers operate, which may have different data protection laws than your jurisdiction.
12. CHANGES TO THIS POLICY
FBP may update this Policy from time to time. We will revise the “Last Updated” date above when changes are made and will post the current version through our website and/or within BidPulsar™. Continued use of the Services after updates constitutes acceptance of the updated Policy to the extent permitted by law.
13. Text Messaging (SMS/MMS) Privacy Notice
Text Messaging Program. If you provide your mobile number and opt in, Federal Bid Partners LLC may send you SMS/MMS messages for purposes that may include: (a) conversational communications (two-way messages you initiate or request), (b) informational or service-related messages (such as account updates, support responses, scheduling or meeting reminders, project status updates), and (c) promotional messages (only if you separately consent to promotional messaging where required). Message frequency may vary. Message and data rates may apply.
Consent and Opt-In. We only send SMS/MMS messages to recipients who have provided valid consent or have otherwise requested messages from us. Consent may be obtained through a web form, paper form, written request, or verbal consent where permitted. Consent to receive text messages is not a condition of purchase.
Opt-Out. You can opt out of receiving SMS/MMS messages at any time by replying STOP (or UNSUBSCRIBE) to any message. After you opt out, you may receive one additional message confirming your opt-out request. If you later want to receive messages again, reply START (or contact us using the information below).
Help. Reply HELP to any message for assistance, or contact us at:
Email: contact@federalbidpartners.com
Phone: 505-303-6355
Phone Number Handling / No Sale of Data. We do not sell or rent mobile numbers. We may share phone numbers with service providers that help us deliver messages (such as communications platform providers and carriers) solely to provide the messaging service, maintain suppression lists, prevent fraud/abuse, and comply with law.
Data Retention. We may retain records of consent, opt-in/opt-out requests, message logs, and related communications for compliance, dispute resolution, and audit purposes.
Eligibility. You must be at least 18 years old (or the age of majority in your jurisdiction) to opt in to marketing text messages. If we learn a number belongs to a minor where consent is not valid, we will suppress it.
