Privacy Policy
Last Updated: (August 2, 2025 at 6:21:23 CST)
Author: Federal Bid Partners - Legal Team
At Federal Bid Partners LLC (“FBP”) and through our proprietary GovPulse™ platform, we are committed to protecting your privacy and ensuring the integrity of your information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data across all services, including proposal development, CMMC certification, GSA submissions, and our secure GovPulse™ client portal.
Information We Collect
We collect personal and business data to deliver regulated government contracting and compliance services. This may include:
- Contact details such as your name, email, phone, title, and organization.
- Business credentials including UEI, CAGE Code, NAICS, and PSC identifiers.
- Proposal-related content, pricing structures, labor category descriptions, and compliance documentation.
- Platform data from GovPulse™, including file uploads, activity logs, login credentials, and performance tracking metrics.
- Technical usage data such as IP address, session metadata, cookies, and device type.
How We Use Your Information
Your data is used to provide services that meet federal contracting standards and to enhance your experience with our firm. Typical uses include:
- Developing and submitting compliant federal proposals.
- Delivering CMMC and NIST-based cybersecurity support.
- Managing your onboarding and submissions to the GSA MAS program.
- Enabling secure, trackable access to proposals and deliverables via GovPulse™.
- Monitoring platform performance and compliance with data retention requirements.
Data Sharing and Confidentiality
We do not sell or rent your data. Your information is shared only when necessary to support or fulfill the scope of work, including:
- Internal personnel and advisors who are bound by confidentiality and NDAs.
- Federal agencies, portals, and registries when required for contract submissions or compliance reporting.
- Infrastructure partners providing secure hosting, analytics, or email systems on our behalf.
- Legal authorities, only when disclosure is required by law or court order.
Platform & Data Security
GovPulse™ is hosted in a FedRAMP Moderate-equivalent environment. All proposal data and client files are encrypted both at rest and in transit. We follow strict access control policies aligned with NIST SP 800-171, including:
- Role-based access and least-privilege user provisioning.
- Multi-factor authentication (MFA).
- Audit logging and continuous monitoring.
- Annual penetration testing and risk assessments.
Data Retention
We retain project records, compliance documentation, and associated materials for up to seven (7) years or as required by federal regulatory and archival laws. Clients may request early deletion subject to any outstanding federal compliance requirements.
Your Choices and Rights
You may request access to, correction of, or deletion of your information at any time. Requests can be submitted to our Privacy Office at: privacy@federalbidpartners.com
Policy Updates
We may update this Privacy Policy periodically to reflect new services, technology improvements, or regulatory changes. When we do, the latest version will be posted on our website and within the GovPulse™ portal.
Terms of Service
Last Updated: (August 2, 2025 at 6:21:23 CST)
Author: Federal Bid Partners - Legal Team
Welcome to Federal Bid Partners LLC and GovPulse™. These Terms of Service (“Terms”) govern your use of our services, including access to our proposal development consulting, GSA submission support, CMMC compliance solutions, and the GovPulse™ platform.
Using Our Services
By engaging Federal Bid Partners or using GovPulse™, you agree to comply with these Terms and any service-specific agreements, proposals, or statements of work issued to you. Use of GovPulse™ requires active authorization and a current client engagement.
GovPulse™ Client Access
GovPulse™ is our secure client dashboard used for proposal tracking, deliverable management, and compliance workflows. Access is restricted to verified users only. You may not share login credentials or attempt to reverse-engineer, scrape, or replicate the system.
We reserve the right to suspend or terminate access to GovPulse™ for any misuse, unauthorized activity, or violation of confidentiality.
Client Responsibilities
To ensure a smooth engagement, clients agree to:
- Provide timely and complete data for all compliance and proposal requirements.
- Adhere to GSA, FAR, and DoD policies during engagement.
- Secure login credentials and report any suspicious activity immediately.
- Collaborate in good faith throughout the lifecycle of the engagement.
Ownership & Intellectual Property
All tools, documents, templates, and workflows developed or provided by Federal Bid Partners remain our exclusive intellectual property unless otherwise agreed in writing. Clients may use deliverables only for their own internal use or authorized government submissions.
GovPulse™, including all visual, structural, and technical components, is a proprietary platform developed by Federal Bid Partners and may not be reproduced or resold in whole or in part.
Confidentiality
All client information, submissions, documentation, and communication exchanged through our services is considered confidential. We maintain strict protocols to protect sensitive material. Clients are equally responsible for safeguarding any proprietary content received.
Limitation of Liability
Our services are delivered with a commitment to accuracy, compliance, and best practices, but we cannot guarantee contract awards or outcomes beyond our scope of work. To the fullest extent permitted by law, Federal Bid Partners disclaims all indirect damages, and our liability is capped at the value of services paid under the relevant engagement.
Termination
Engagements may be terminated by either party in accordance with the terms outlined in the proposal or agreement. Access to GovPulse™ and related services will be discontinued upon termination or expiration unless otherwise negotiated.
Governing Law
These Terms shall be governed by and interpreted in accordance with the laws of the State of Florida. Any disputes shall be subject to resolution in the courts of Hillsborough County or through arbitration as agreed by the parties.
Updates
These Terms may be updated from time to time to reflect changes in our offerings, technologies, or applicable law. Your continued use of our services signifies acceptance of any updates.