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1
Decode
Read the solicitation
We read every page — Section L instructions, Section M scoring, forms owed, and the real deadline — and hand you a plain-English summary of what it takes to win.
Federal Proposal & Grant Writing · Done For You
Federal proposals, written to win — and submitted for you.
You send the opportunity. We read the solicitation, fill the forms, write the proposal, build the pricing, notarize it in-house, and submit it — by portal or by mail. One team, end to end. You approve; we execute.
No obligation · honest go / no-go guidance · usually a reply within one business day
Federal Bid-Ready
SAM.gov
Proposals & Grants
CMMC Readiness
GSA
★★★★★ What clients say about Federal Bid Partners · rated 5 out of 5
FBP / THE WRITING ROOM
Live drafting · senior writers
Watch the work
Every ‘shall’ mapped. Every word earning its place.
This is what your proposal looks like while we build it. The solicitation is shredded into a requirements matrix before writing begins, volumes are drafted by senior U.S.-based writers, and every response is reviewed before an evaluator ever scores it.
✓
Compliance first — requirements mapped before writing begins
✓
Real discriminators an evaluator can score high, not filler
✓
Reviewed, formatted, notarized, and submitted early — never late
You approve. We do the rest.
One opportunity in. One winning submission out.
You don't touch the solicitation, the forms, the portal, or the mailroom. Six stages — each hands the next exactly what it needs, even on a tight deadline.
You send: the opportunity
You get: a compliant, submitted bid
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2
Comply
Fill out the documents
Reps & certs, SF forms, pricing schedules, attachments, SAM.gov items — completed correctly so nothing trips the compliance check.
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3
Persuade
Write the proposal
MBA-level writers draft the technical, management, and past-performance volumes — or the full grant narrative — to the evaluator's rubric , with your win themes built in.
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4
Position
Build the pricing
A price-to-win position and a cost narrative that justifies the number — competitive and credible, never guessed.
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5
Certify
Notarize it — in-house
Signatures, affidavits, certifications: every team member is a commissioned remote online notary , so it's handled on the spot — no outside notary, no delay.
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6
Deliver
Submit — even by mail
Final format and file-naming, then upload to the portal. When a hard copy is required, we print, package, and mail it — tracked, on time, confirmed back to you.
✓
One point of contact, the whole way through.
Reading, forms, writing, pricing, notary, and submission — you approve, we execute. That's what a plan puts on retainer for you every month.
See the pricing →
Why companies switch to us
Most firms hand you a draft. We finish the job.
The paperwork, the portal, the notary, the mailroom — that's where bids are actually won or lost. It's exactly the part we own.
A typical proposal firm
Writes, then walks away
- Delivers a draft — the forms, portal, and mailing are your problem
- Rotating freelance bench; a new stranger every engagement
- Often offshore or outsourced, hard to reach on deadline day
- You still have to find a notary and beat the clock yourself
- Charged per bid, with surprise sticker shock each time
FBP
Federal Bid Partners
Runs the whole thing, end to end
- Read, forms, writing, pricing, notary, and submission — all handled
- The same founders and degreed writers on every pursuit
- 100% U.S.-based and senior-led, reachable when it counts
- Notarization in-house — every team member is a remote notary
- Predictable plans, so you budget with confidence
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100% U.S.-based, degreed
Every writer holds at least a bachelor's from a U.S. regionally accredited university; most senior roles are master's / MBA-level. No offshore, no rotating freelancers.
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Notary on every engagement
Every team member is a commissioned remote online notary — federal packages that demand notarized signatures never leave your desk or slow you down.
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Founders on the file
Brother-founded and accountable. You get the same two names on every pursuit — no call-center handoff, no account-manager churn.
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Shipley-aligned discipline
A six-phase pursuit with Pink / Red / Gold color-team reviews. Structure evaluators feel — not a template dump.
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Price-to-win, not guesswork
A cost narrative and basis of estimate that justify your number, so price reads as competitive and credible under scrutiny.
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BidPulsar™ sourcing
Our proprietary AI surfaces the right federal opportunities so you pursue winnable work — included on every plan.
Plain English
Federal proposal writing, decoded.
Turning a solicitation, NOFO, or task order into a reviewer-ready response that scores well, reads clearly, and complies cleanly — before a deadline that doesn't move.
What it is
Federal proposal writing is the structured process of responding to government solicitations — RFPs, RFQs, IDIQ task orders — and grant notices (NOFOs). It's not "writing about your company." It's writing what gets scored by people who follow a published rubric.
Why it exists
Federal awards require consistent evaluation across competitors. Every response must match Section L instructions, address every Section M factor, and package to a specific format. Non-compliance is pass/fail — capability doesn't matter if you're eliminated at the compliance check.
RFP Contract
RFP / RFQ · Contract Proposal
Full solicitation with Section L instructions, Section M factors, technical/management/cost volumes, and past performance. Window typically 15–45 days .
50+
Pages typical
NOFO Grant
NOFO · Grant Application
Funding notice from federal, state, or foundation funders. Narrative-driven: need statement , outcomes , program design , and budget narrative tied to funder priorities.
6
Core sections
IDIQ Task
IDIQ / BPA · Task Order
Quick-turn responses against an existing vehicle. Tight timelines, focused scope, reuse of approved past performance — still graded on technical merit and pricing.
7d
Turnaround typ.
Quality
A winning proposal scores well in six places at once.
We track every evaluation dimension across a pursuit. Reviewers don't pick one factor — they pick the proposal that holds up across all of them.
100%
Section L compliance
Instructions
Page count, font, format, file naming, submission method, required volumes — every instruction tracked and ticked before submission.
95%
Section M coverage
Evaluation factors
Every factor and sub-factor mapped to a response section — found in the order the reviewer expects to find it.
88%
Win themes
Strategy
3–5 win themes in every volume. Ghost lines that frame competitor weaknesses. Proof points that anchor the differentiators.
92%
Past performance fit
Relevance
Write-ups mapped to evaluation criteria. Relevance shown explicitly, not assumed. References curated for the opportunity.
75%
Pricing competitive
Cost narrative
Price-to-win analysis, a cost narrative that justifies the price, and a basis of estimate that survives scrutiny.
100%
Format & QA
Finish line
Cross-reference check, attachment naming, notary coordination, portal-upload rehearsal or mail packaging, submission confirmation.
Plans & pricing
A clear price for the whole pursuit.
Enterprises running many bids at once use a Vendor Management Retainer. Most companies don't need that — an Annual Plan gives the same done-for-you engine at the best monthly value. 90-Day plans are the flexible on-ramp with Payva financing.
If you run 1–3 pursuits at a time
Start with an Annual Plan
Same end-to-end team, priced for a normal pipeline — the sweet spot for most firms.
If you run 4, 5, 6+ at once
Move to a Retainer
A standing capture-and-writing function with a named lead and SLA turnaround.
If you just need one season
Try a 90-Day Plan
Flexible short-term support before you commit annually. Payva financing available.
Enterprise · Vendor Management Retainer
For firms running 4, 5, 6+ pursuits at once.
A dedicated proposal & grant function on retainer — parallel pursuits, a named capture lead, priority turnaround, and a full color-team bench managing your entire pipeline.
Up to 4 concurrent
pursuits/mo
A managed pipeline for firms scaling past a single proposal team.
- Up to 4 active pursuits every month
- Named capture lead + dedicated writer pod
- Full Pink / Red / Gold color-team bench
- In-house online notary + mail submission
- BidPulsar™ + 100 AI tokens/mo
Up to 5–6 concurrent
pursuits/mo
A full outsourced proposal shop for a serious federal pipeline.
- Up to 6 active pursuits every month
- Senior capture lead + priority turnaround
- Full end-to-end: read, forms, write, price, notary, submit
- Portfolio pipeline strategy + monthly forecasting
- BidPulsar™ + 200 AI tokens/mo
6+ / unlimited
— dedicated pod
A standing proposal division for high-volume primes and multi-division firms.
- 6+ concurrent pursuits, scaled to demand
- Dedicated capture + writer + review pod
- SLA-backed turnaround + executive reporting
- GSA MAS, CMMC & complex volumes in scope
- BidPulsar™ + custom AI token allotment
★ Running only one to three
pursuits at a time? You don't need a full retainer — an Annual Plan below
delivers the same done-for-you discipline for a fraction of the cost. See annual plans →
Annual Plans
For companies building a repeatable government-contracting engine — continuity, recurring opportunity flow, founder-led guidance, and a real done-for-you pipeline across the year at a fraction of a retainer.
Federal foundation
For companies building their first federal pursuit process. Reliable monthly guidance, controlled proposal support, and the templates to run pursuits properly.
- 1 controlled pursuit support item/month
- Up to 3 opportunity matches/month
- Capability statement + SAM advisory
- BidPulsar™ profile + 10 AI tokens
- Basic grant narrative structure support
- Quarterly strategy session
Consistent pursuit activity
For companies actively pursuing opportunities every month — strategy, sourcing, proposal writing, grant narratives, and positioning without hiring an internal team.
- Up to 2 active pursuits/month (scope-dependent)
- Up to 6 opportunity matches/month
- Weekly check-ins + monthly forecasting
- Pursuit Fit Scoring & Readiness Review
- Grant narrative + budget story support
- Prime outreach: 3 primes/month
- BidPulsar™ profile + 25 AI tokens
- CMMC L1 snapshot + NIST 800-171 lite screen
Executive capture engine
For companies that want a stronger capture function around high-priority pursuits — deeper capture planning, compliance-guided positioning, and premium support.
- Up to 2 high-priority pursuits/month
- Up to 10 opportunity matches/month
- Advanced capture & pursuit qualification
- Technical narrative + pricing narrative
- Advanced grant application package support
- Prime outreach: 10 primes/quarter
- BidPulsar™ profile + 50 AI tokens
- CMMC L1 + NIST readiness + GSA MAS review
90-Day Support Plans
For short-term proposal or grant seasons, urgent pursuit support, or companies that want flexibility before committing annually. Payva financing available.
Focused runway
Short-term foundation support for a focused proposal or grant runway. Templates, checklists, and structure to keep one pursuit on track.
- 1 controlled pursuit support item/month
- Up to 3 opportunity matches/month
- Capability statement + SAM review
- BidPulsar™ profile + 10 AI tokens
- Basic grant narrative structure
- Kickoff strategy session
Active pursuit period
For companies that need stronger support during an active pursuit or grant period — more matches, more compliance review, more weekly contact.
- Up to 2 active pursuits/month
- Up to 5 opportunity matches/month
- Weekly check-ins + pricing guidance
- Grant narrative + budget story
- Prime outreach: 3 primes/month
- BidPulsar™ profile + 20 AI tokens
High-priority short-term
Premium short-term support for serious pursuit activity, capture planning, advanced grant writing, and compliance-guided federal growth.
- Up to 2 strategic pursuits/month
- Up to 8 opportunity matches/month
- Capture planning + qualification reviews
- Technical narrative + pricing review
- Advanced grant application package
- Prime outreach: 9 primes over 90 days
- BidPulsar™ profile + 35 AI tokens
- Executive strategy + monthly pipeline review
Flexible payment support:
Federal Bid Partners works with Payva
to offer payment-plan options for eligible 90-Day Support Plans, subject to approval and provider terms. Availability and terms are determined by Payva.
Scope note:
Larger federal proposals, complex grant applications, full GSA MAS submissions, CMMC Level 2/NIST implementation, legal review, complex pricing volumes, certification submissions, notarization/mail costs, and unusually complex solicitations may require separate scoping.
Two-brother founded
Senior writers and strategists, not a template handoff.
Federal Bid Partners LLC is brother-founded and built around direct accountability. The model is intentionally lean, U.S.-based, and senior-led. Every writer holds at least a bachelor's degree from a U.S. regionally accredited university, and most senior roles bring master's-level academic depth. On top of that, every team member is a commissioned remote online notary — so certifications never leave the workflow. The process is Shipley-aligned, compliance-focused, and built for evaluator readability.
Shipley-aligned process
MBA-level writers
Everyone a remote notary
100% U.S.-based
Start here
Send the solicitation. We'll take it from there.
Tell us the opportunity and the deadline. We'll read it, give you an honest go / no-go, and — if it's a fit — run it end to end. Usually a reply within one business day.
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Call (877) 420-8206
Talk through a pursuit
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Text (656) 400-2828
Quick questions welcome
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Fax (656) 228-4449
Documents & forms
FAQ
Questions companies ask before sending the solicitation.
Do you really handle everything — forms, notary, and mailing? +
Yes. We read the solicitation, complete the required documents (reps & certs, SF forms, attachments, SAM items), write the proposal, build the pricing, and — because every team member is a commissioned remote online notary
— notarize anything that requires it in-house. Then we submit: uploading to the portal or, when a hard copy is required, printing, packaging, and mailing
it with tracking and confirmation. You approve; we execute each step.
What's the difference between proposal writing and grant writing? +
Proposal writing responds to federal contract solicitations (RFPs, RFQs, task orders) governed by FAR-driven Sections L and M, scored on technical merit, management approach, past performance, and price. Grant writing responds to NOFOs, focused on need statements, program design, outcomes, budget narrative, and funder priorities. Different structures, same discipline: read the rules, follow the rules, write to the rubric.
Do you write our entire proposal, or just parts? +
Both, depending on scope. We can run the full pursuit from capture through submission, or pick up specific volumes (technical narrative, past performance, pricing volume, compliance matrix, color-team reviews). For grants, we can write the narrative end-to-end or support specific sections.
Retainer vs. an annual plan — which do we need? +
If you're running 4, 5, 6 or more pursuits at the same time
and need a standing capture-and-writing function with a named lead and SLA turnaround, the retainer is built for that scale. Running one to three
at a time, an Annual Plan delivers the same end-to-end process at a fraction of the cost. Most companies start on an annual plan and step up when volume demands it.
How do you guarantee Section L compliance? +
We build a compliance matrix as the first deliverable on every pursuit. Each Section L instruction and Section M factor is mapped to a response location, owner, and evidence requirement, then reviewed before drafting, after first draft, after Red Team, and once more before submission. Non-compliance is pass/fail, so we treat it that way.
How fast can you turn a proposal around? +
Depends on the pursuit. A 7-day IDIQ task order with strong reusable past performance can move fast. A 50+ page RFP with full technical, management, and pricing volumes needs 2–3 weeks at minimum — ideally 4–6 weeks for proper Pink/Red/Gold reviews. We're honest about what's possible before you commit.
Ready when you are
Let's win the next one.
Bring the pursuit or grant notice, the deadline, and your current materials. We'll read it, tell you the honest path and the risk, then handle the documents, writing, pricing, notarization, and submission by portal or mail.
Federal Bid Partners LLC provides proposal & grant writing support and administrative guidance. Remote online notarization is performed by our commissioned notaries under applicable state law. Agency names reflect proposal experience only — no endorsement or affiliation implied. Not legal advice. No contract award or grant funding is guaranteed.
Federal Bid Partners LLC · Proposal & Grant Writing · 100% U.S.-based · Shipley-aligned · Every team member a commissioned remote online notary · Phone (877) 420-8206 · Text (656) 400-2828 · Fax (656) 228-4449
Ready to win the contract?
We run the whole pursuit, end to end.
Get Bid-Ready →